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Clicking Image Removed on any form showing Stream Data (either a grid or chart) will open the form described here and allow options to be selected before downloading the associated data as an Excel file or a CSV (comma separated) file. This option is also available for Log entries and Datasource 'Show Tables' view.

Icons on this property tab:

...

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Downloads the data to a CSV file. This is the best option for large amounts of data.

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Downloads the data to an Excel file.

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This page is for users who want to export data using the 

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 button.

Overview

There are several toolbars where you can use the 

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 button to export data as a Microsoft Excel or CSV (Comma Separated Variable) file.

  • From stream views
    PhixFlow displays data from a stream in a stream view. Stream views can be a table (grid) or a chart and they have a toolbar in the top right. Stream views are often included in dashboards or in application screens; see Stream View.
  • From a database table
    Either from an analysis model or from the repository, open the properties tab for a datasource. To open a list of the available database tables, in the toolbar, click  
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    ; see Datasource and Database Table.
  • From the system console
    To open the console, in the task bar at the bottom of the PhixFlow window, click 
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    ; see System Console. You can export data from the:
    • Task Logs tab →Messages section
    • Imported/Exported Files tab
    • Email Messages tab
    • Archive Log tab.From the system console 

To export data to a file, click the toolbar button 

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.

PhixFlow opens a window where you can select the data that you want to export and the file format you require, Microsoft Excel or a CSV (comma separated) file. 

Download Data Options Window

FieldDescription
Items to Download

Select an option:

  • Export Selected Items
    This option is available if you have selected data records from the grid. PhixFlow automatically limits the download to 500 records. If you select more records than this limit, the extra records will be ignored.
  • Export All Items
    This option exports:
    • either all the data
    • or, if you have applied a filter, all  all items selected by the filter.
Tip

Be aware of how many records will be downloaded if you choose to export all items. In some cases streams or database tables contain millions of records. Downloading many records can take a long time. Please be sure that you want to do this before proceeding.

If you

choose to

download

just

selected items, PhixFlow

will set If left blank, PhixFlow will export as many records in one file up to the default system-wide limit set on in the System Configuration; see the System Tuning section, Maximum Download Size

sets a limit of 500 records.

Maximum Records Per File
When you want to download a large number of records (e.g. more than 50,000) PhixFlow can split the results into several files and "zip" these together before downloading. This field specifies the maximum number of records to place in any one file.

If Items to Download is Export All Items, and there are many records, optionally specify the number of records to export to a file. PhixFlow splits the records into several files and zips them together ready for downloading.

PhixFlow uses the system maximum to determine the number of records to save to each file if you:

  • leave this value blank
  • enter a number that is greater than the system maximum.

The system maximum is set in System Configuration → System Tuning section → Maximum Records Per Download File.

Maximum Download Limit
Read only.

This field is

only visible

available if there is a limit to the number of records you may export

from this stream

.

The limit is set on in the System Configuration; see the System Tuning section, Default Stream View Download Limit. If

It is read-only.

PhixFlow displays the maximum number of records that you can download. If you select more records than the limit, the extra records will be ignored.

The limit is set for all sources of data in System Configuration → System Tuning → Default Download File Limit. 

You can override this limit, either to reduce or increase it, for specific streams. Use the properties in the Table → Download Limits section.

Use Excel Template

The field is

only visible if

available for stream data, where the backing

Stream View

stream view has a template configured.

This field indicates

Specify whether PhixFlow should use the Excel template associated with the

Stream View. (Note that this template is set up on the Stream View form). If selected, PhixFlow will format the output file according to the formats defined in the Excel spreadsheet

stream view. If selected, PhixFlow formats the data using the predefined layout in the Excel spreadsheet.

For information about setting up and Excel template, see Stream View.

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Click to export the data to a CSV file. This is the best option for large amounts of data.

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Click to export the data to a Microsoft Excel file.