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This page is for users who want to export data using the  Download data to file button.

Overview

There are several toolbars where you can use the  Download data to file button to export data as a Microsoft Excel or CSV (Comma Separated Variable) file.

  • From stream views
    PhixFlow displays data from a stream in a stream view. Stream views can be a table (grid) or a chart and they have a toolbar in the top right. Stream views are often included in dashboards or in application screens; see Stream View.
  • From a database table
    Either from an analysis model or from the repository, open the properties tab for a datasource. To open a list of the available database tables, in the toolbar, click   Show Tables; see Datasource and Database Table.
  • From the list of users
    From the repository, right-click on  Users, then select Show Detailed List
  • From the system console
    To open the console, in the task bar at the bottom of the PhixFlow window, click  Console; see System Console. You can export data from the:
    • Task Logs tab →Messages section
    • Imported/Exported Files tab
    • Email Messages tab
    • Archive Log tab.

To export data from a stream view, database table or archive log, click the toolbar button  Download data to file.

PhixFlow opens a window where you can select the data that you want to export and the file format you require, Microsoft Excel or a CSV (comma separated) file. 

Download Data Options Window

FieldDescription
Items to Download

If there are selected items on the grid, this field allows you to specify whether just the selected items should be downloaded or whether all items implied by the filter should be downloaded.

Alternatively, select Export All Items.

Be aware of how many records will be downloaded if you choose to export all items. In some cases streams or database tables contain millions of records. Downloading many records can take a long time. Please be sure that you want to do this before proceeding.

If you download selected items, PhixFlow sets a limit of 500 records.

Maximum Records Per File

If you want to export many records (more than 50,000).

If Items to Download is Export All Items, and there are many records, specify the maximum number of records to export to a file. PhixFlow splits the records into several files and zips them together ready for downloading. 

If left blank, PhixFlow will export as many records in one file, up to the default system-wide limit set in System Configuration → System Tuning section → Maximum Download Size.

Maximum Download Limit

This field is available for stream views that have a limit to the number of records you may export. It is read-only.

PhixFlow displays the maximum number of records that you can download from this stream view. If you select more records than the limit, the extra records will be ignored.

The limit is set in System Configuration → System Tuning → Default Stream View Download Limit. 

Use Excel Template

The field is available if the backing stream view has a template configured.

Specify whether PhixFlow should use the Excel template associated with the stream view. If selected, PhixFlow formats the data using the predefined layout in the Excel spreadsheet.

For information about setting up and Excel template, see Stream View form.

Click to export the data to a CSV file. This is the best option for large amounts of data.

Click to export the data to a Microsoft Excel file.
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