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This page is for users who want to export data using the  Download data to file button.

Overview

There are several toolbars where you can use the  Download data to file button to export data as a Microsoft Excel or CSV (Comma Separated Variable) file.

  • From stream views
    PhixFlow displays data from a stream in a stream view. Stream views can be a table (grid) or a chart and they have a toolbar in the top right. Stream views are often included in dashboards or in application screens; see Stream View.
  • From a database table
    Either from an analysis model or from the repository, open the properties tab for a datasource. To open a list of the available database tables, in the toolbar, click   Show Tables; see Datasource and Database Table.
  • From the list of users
    From the repository, right-click on  Users, then select Show Detailed List
  • From the system console
    To open the console, in the task bar at the bottom of the PhixFlow window, click  System Console; see System Console. You can export data from the:
    • Task Logs tab →Messages section
    • Imported/Exported Files tab
    • Email Messages tab
    • Archive Log tab.

To export data to a file, click the toolbar button  Download data to file.

PhixFlow opens a window where you can select the data that you want to export and the file format you require, Microsoft Excel or a CSV (comma separated) file. 

Download Data Options Window

FieldDescription
Items to Download

Select an option:

  • Export Selected Items
    This option is available if you have selected data records from the grid. PhixFlow automatically limits the download to 500 records. If you select more records than this limit, the extra records will be ignored.
  • Export All Items
    This option exports:
    • either all the data
    • or, if you have applied a filter, all  all items selected by the filter.

Be aware of how many records will be downloaded if you choose to export all (or all filtered) items. In some cases streams or database tables contain millions of records. Downloading many records can take a long time. Please be sure that you want to do this before proceeding.

Maximum Records Per File

If you want to export many records (more than 50,000), specify how many records are exported to one file.

If Items to Download is Export All Items, and there are many records, specify the maximum number of records to export to a file. PhixFlow splits the records into several files and zips them together ready for downloading. 

If left blank, PhixFlow will export the records to one file. The number of records is limited to the value set in System Configuration → System Tuning section → Maximum Download Size.

Maximum Download Limit

This field is available if there is a limit to the number of records you may export. It is read-only.

PhixFlow displays the maximum number of records that you can download. If you select more records than the limit, the extra records will be ignored.

The limit is set for all sources of data in System Configuration → System Tuning → Default Stream View Download Limit. 

You can override the system limit for specific streams, in the Stream properties → Download Limits section.

Use Excel Template

The field is available for stream data, where the backing stream view has a template configured.

Specify whether PhixFlow should use the Excel template associated with the stream view. If selected, PhixFlow formats the data using the predefined layout in the Excel spreadsheet.

For information about setting up and Excel template, see Stream View.

Click to export the data to a CSV file. This is the best option for large amounts of data.

Click to export the data to a Microsoft Excel file.
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