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When an external user logs in, PhixFlow creates a minimal user account for them, including:
- their user name
- a default locale, copied from the System Configuration → General Settings → System Locale.
Using External User Templates
Optionally, you can create one or more external user templates to set additional defaults for the user account that PhixFlow. For example, you can specify whether or not the user opens PhixFlow in App Mode or Design Mode. You can also set a default application for the user; see External User Template.
User Groups and Privileges
In PhixFlow local users are manually added to user groups. A user's privileges depend on the user groups to which they belong. For external users, their privileges depend on how you map the user groups in the external system (e.g. their Active Directory groups) to PhixFlow user groups; see Managing User Groups
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This document describes how to configure the external login group in System Configuration and how to map external user groups to PhixFlow's User Groups.
See Active Directory or SAML / Single Sign-on for how to configure external login.
Contents
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Configure the Login Group
Go to the Active Directory tab in the System Configuration window.
There are two fields to configure:
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local |
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narnia.local |
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The list of names of Active Directory groups authorized to use this instance of PhixFlow, separated by semicolons. There must be no spaces between the groups listed, just semicolons.
Use {instance} to include the PhixFlow instance name (this is set up in System configuration).
Note that these groups do not have to be mapped to any of the PhixFlow User Groups (see below), although they can be if you wish.
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PHIXFLOW_ADMINS; PHIXFLOW_USERS_{instance} |
With the given configuration, assuming the instance name is ‘LIVE’, members of the following Active Directory groups will be authorized to log in into this PhixFlow instance:
- PHIXFLOW_ADMINS
- PHIXFLOW_USERS_LIVE
Multiple PhixFlow Instances
Where you have multiple PhixFlow instances (e.g. test v. prod) we recommend the use of group names that contain the instance name e.g. phixflow_test_designer and phixflow_prod_designer. This will allow you to have users who have different access rights in different instances.
Configure the Login Groups
Go to the External Login section of System Configuration.
Set the External Login Groups field to a semi-colon-separated list of external group names. An external user having any one of the external groups listed will be allowed to login.
You can use {instance} to include the PhixFlow instance name.
Examples
Assume the PhixFlow Instance is set to 'TEST'.
| External Login Groups | Description |
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| phixflow_login | Any user with the external group phixflow_login will be allowed to login. |
| phixflow_admin;phixflow_{instance}_login | Any user with the external group phixflow_admin or the group phixflow_test_login will be allowed to login. |
Configure the User Groups
When Active Directory users log into PhixFlow, their Active Directory groups are mapped to PhixFlow Managing User Groups and Privileges. You can set up this mapping by specifying an Active Directory Group in a PhixFlow User Group. When an AD user in that Active Directory group logs into PhixFlow, they will be put into that PhixFlow User Group.
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It is not necessary to map all of a user's
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External Groups to PhixFlow User Groups. For each user, any
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External Groups that are not mapped are simply ignored.
The mapping is configured in the
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User Group's External Login Group field.
You can use {instance} to include
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the PhixFlow instance name.
Examples
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Assume:
With the given configuration, assuming the instance name is ‘LIVE’, members of the Active Directory ‘PHIXFLOW_USERS_LIVE’ will be members of the ‘Designers’ PhixFlow User Group.
Active Directory users appear on the Group Members list. There is a new column which indicates if the user is a local user or a Active Directory user. Only local users can be added or removed from the list.
User Details
While editing an Active Directory user some fields are invisible. Login name cannot be changed. The domain of the User is shown in the header of the editor.
- the System Configuration External Login Group is set to pf_login
- the System Configuration instance is set to test
- the following User Groups are configured:
| User Group | External Login Groups |
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| Administrator | pf_admin;pf_{instance}_admin |
| User | pf_user;pf_tester |
Jane is in external groups user, pf_login, pf_user and pf_admin: Jane is considered to be in both user groups.
Tim is in External groups administrator, user, pf_login and pf_tester: Tim is considered to be in the User user group only.
Max is in the external groups pf_user, user and manager: Max is not allowed to login as he doesn't have the External Login Group.
John is in the External groups administrator, user, and pf_login: John is allowed to login but will not be considered to be a member of any user group.