Security and Permissions

Exclusion Groups are used to group Actionflows and limit their ability to run at the same time.

Where multiple Actionflows have the same exclusion group, only one Actionflow will be able to run at any one time. Attempting to run a second Actionflow, with the same exclusion group, will return a warning message and the Actionflow will not run. This applies whether the Actionflow is run manually or automatically using a schedule.

Exclusion groups are evaluated before any Actionflows are started. When an Actionflow with an exclusion group is triggered, if no other Actionflow with the same exclusion group is already running then the Actionflow will continue. The action will be considered to be using this exclusion group from this point until the Actionflow has completed.

Setting Exclusion Groups

1. Open an Actionflow and open its  Properties
2. Under Basic Settings, populate the Exclusion Group field with any text to indicate the group
   1. This field is case insensitive and can take any free text
3. Repeat this with other Actionflows to add them to the same Exclusion Group

Worked Example

Here's a worked example using the Company Data (available from the Learning Centre).

In this example, we are using:  

• A Company Orders screen containing two grids of the Orders and OrderLines data - this screen was created using the Multi-tile template

Stop Multiple Processes Running While Performing Data Import

In this example, we'll create an Actionflow to import the AdditionalCompanies_Processed data and add the Status of New to each company on that table before adding it to the Companies table. We'll add this Actionflow to an Exclusion Group with other Actionflows on the same screen so that other processes cannot be triggered while the import is taking place.

Actionflow Setup

1. Open the Company Approval Review screen
2. Create an Actionflow on the Import button to import the AdditionalCompanies_Processed data
   1. Name: ImportCompanies 
   2. If you have completed the Actionflow Intermediate Course, chapter 2.15 Analysis Action Configuration, this Actionflow setup is similar
3. Add a  Calculate action to the canvas and connect the  input node to it
4. On the Calculate action, add the following Output Attribute that will be used to update the Status of all imported companies:
   1. Name: Status
      1. Type: String
      2. Expression: "New"
5. On the Calculate action, add another Output Attribute that will be used to add a 20 second delay into the Actionflow, this will simulate a large data import and allow time to trigger the Actionflow twice:
   1. Name: Delay
   2. Type: Integer
   3. Expression: sleep(20)
      1. This will add a delay into the Actionflow for demonstration purposes. See sleep
6. Add a  Run Analysis action to the canvas
7. On its Properties, in the Tables section, click the  icon
   1. Drag across the AdditionalCompanies_Processed table from the Repository to the Analysis action properties

8. Connect the Calculate action to the Analysis action and map across the attribute

    Checkpoint

   

Table Attributes Setup

1. On the Analysis Model, Actionflow Advanced Data, click on the table, AdditionalCompanies_Processed
2. Double-click on the attribute, Status, and change the Expression to _context.Status
   1. This is then referring to the attribute setup on the Calculate action
3. Save the Analysis Model

Combine Data & Display 

1. On the Actionflow, create a   View action with the Primary Table, AdditionalCompanies_Processed, and connect the Analysis action to the View action
   1. In its Properties, in the Data Retrieval Options section, set the Data Range to Latest
      1. This will ensure that this data isn't continuously added if the Actionflow is run repeatedly
   2. For the Output Attributes section, click the  icon and drag across all attributes
2. Create a  Save action to save the data to the Companies table
   1. In its Properties, in the Basic Settings section, set the Type to Insert and  toggle on Auto Save Attributes
3. Connect the View to the Save action and map across all attributes

   1. 

       Checkpoint

      

Setting the Exclusion Group

1. Open the Actionflow  Properties 
   1. Under Basic Settings, populate the Exclusion Group field with any text, e.g. Import
   2. 

2. Add the same Actionflow to the Import button the Company Management screen

    How?

   1. On the ImportCompanies Actionflow, open the  Properties, hover over the  icon and choose  Find in Repository
   2. Open the Company Management screen and drag the highlighted Actionflow from the Repository onto the Import button
      1. This will create another instance of the same Actionflow

Testing

1. Open the Company Approval Review and Company Management screens
2. Ensure both screens are  Locked
3. Click Import on one screen then press Import on the other screen
4. A warning message should appear