19. Setting User Access Control

Controlling which users have access to an application and restricting actions. To recap the steps in the video:

Restrict User Access to an Application

1. Open the configuration form for the application Contact Manager.
2. In the section Access Permissions, set:
   1. All Users Can View Application: untick
   2. Click the "(ICON) people" to show all user groups. In the Full Repository, drag in "Administrators"
3. Save your changes.
4. Now create a test user. List the Full Repository and right-click Users.
5. Click + to add a new user and set the username and password. Remember to set:
   1. Enabled: tick
6. Add the User Group App User to the user.
7. Log out of PhixFlow.
8. Log into PhixFlow as the test user. You should not be able to see the Contact Manager application.

Add User Access to an Application

1. Log into PhixFlow using your modelling user account.
2. Open the repository under the application Contact Manager.
3. Add a User Group.
   1. Call the user group Contact User and apply your changes.
   2. Open the section Applications and show the list of applications.
   3. Drag in the application Contact Manager.
   4. Still in the User Group configuration form, add the test user.
4. Log in as your test user. Check that you can access the Contact Manager application.

Create Administrator Access to an Application

1. Log into PhixFlow using your modelling user account.
2. Open the configuration form for the button Import. In the section Access Permissions, set:
   1. All Users Can Run Action: untick
3. Open the repository under the application Contact Manager.
4. Add a User Group called Contact Manager Admin.
   1. Open the section Stream Actions and show the list of actions.
      In the repository for actions, you can find all the actions you need under the stream ContactManager.
   2. Drag the actions for all administration functions into the user group, for example Import.
5. Create a test admin user.
6. Add the test admin user to the following user groups:
   • App User
   • Contact User
   • Contact Manager Admin

Now log in as the test user to check that you cannot see the administration functions. Then log in as the test admin user to check that you can now see the administration functions.