This page is for PhixFlow administrators who need to set up user accounts in PhixFlow. It describes the user settings.
Overview
Each user who needs to log into PhixFlow must have a user account set up. In addition, user accounts are added to user groups to control their access to features, items and data in PhixFlow.
Administrators use the user properties to configure the user accounts. Users can manage their own password and security questions (version 10.0 and earlier) in the User Details window.
Types of PhixFlow User
There are three types of users, depending on whether you manage the user authentication and authorisation:
- entirely in PhixFlow - local user
- partly with an external login system - mixed user
- entirely with an external login system - external user.
| User Type | Authentication | Authorisation |
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| local user | User logs in with a username and password maintained in PhixFlow. | Access is controlled by user groups assigned to the user in PhixFlow. |
| mixed user | User logs in using integration with AD/ AAD via SAML. | Authentication is provided by AD/ AAD; authorisation is provided by PhixFlow. In this case, you must create accounts with the same username in PhixFlow. However, you do not need to set any password. |
| external user | User logs in with integration with AD/ AAD via SAML or integration with AD via LDAP. | Access is controlled by external user groups mapped to PhixFlow user groups on login. |
For more information, see:
Users can view and change their own user account details from the
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window, available from the header bar
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; see
User Details.
You can add individual users to user groups. Members of a user group have the privileges of their roles. The privileges provide members of a user group with access to PhixFlow features, modelling objects, display components, actions and applications. For information about how users, user groups, roles and privileges work together, see:
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To edit a user account, you must belong to a user group that has a role with the privilege Administer Users, User Groups and Roles. See Roles. |
Adding or Changing a User Account
To create or change a user account, in the repository scroll down to the
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section.
To change an existing user account, double-click on the name to open its property tab.
To add a new user account, right-click
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and select
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property tab where you can enter the details for the new user.
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Basic Settings
| Field | Description |
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| Login Name | Required. Enter a name with which the user will log into PhixFlow. Whatever capitalisation you use, PhixFlow treats the name as all lowercase. If creating a mixed user the login name must match the name used for the external login provider. |
| First Name | Required. Enter the first name of the user. For external users, the first name is supplied by the authentication provider. |
| Last Name | Enter the last name of the user. For external users, the last name is supplied by the authentication provider. |
| Locale | Required. Select the user's country from the drop-down list. | Insert excerpt |
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| Domain | Enter the domain with which the user logs in. For PhixFlow user accounts that are not integrated with other user management systems, enter local. The drop-down list displays all external login domains for authentication only. These are configured in phixflow-login.xml. The domain set here also affects the user list in the repository as follows: - PhixFlow lists users grouped by domain.
- Changing the domain here also changes where the user is listed in the repository.
- Dragging a user to a different domain in the repository also changes the domain set in this property.
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| User Type | Read-only. PhixFlow displays LOCAL, MIXED or EXTERNAL, depending on the configuration of the properties. |
| Organisation | Enter your organisation name. For external users, the organisation name is supplied by the authentication provider. |
| Password | Available for local users only. Enter the user's password. Users can change their password: - in their
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; see User Details - here, if they have the privilege Administer Users, User Groups and Roles.
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| Password Policy | Required. Available for local users only. Keep the default password policy, or select an alternative. PhixFlow checks that the password meets the requirements configured in the password policy. The default password policy is configured for the PhixFlow instance in System Configuration. |
| Email Address | Enter an email address for the user. PhixFlow uses this address to send notification emails. These are configured in the Send by Email sections of: These link to User Notification Rules. For external users, the email address is supplied by the authentication provider. |
| Phone Number | Enter a phone number of the user. For external users, the phone number is supplied by the authentication provider. |
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to allow the user to log into PhixFlow. You can only enable a user if the Password has been set. | Insert excerpt |
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to disable a user account, so that the user cannot log into PhixFlow. When you disable a user account, PhixFlow does not check the account details, such as password. If a user account is only needed to receive emails sent by PhixFlow task plans or file exporters, tick this box. |
| Account Locked | Available for local users only. | Insert excerpt |
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indicates there have been too many login failures and PhixFlow has locked the account to prevent unauthorised access. Untick the check box to unlock the account. The permitted number of login failures is configured in the password policy. | Insert excerpt |
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the account is unlocked and the user can log in. |
| Password Reset Locked | Available for local users with a password policy that permits password reset. | Insert excerpt |
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indicates PhixFlow has disabled password reset for this user. Untick the check box to allow password reset. The permitted number of reset attempts is configured in the password policy. | Insert excerpt |
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the user may perform a password reset. |
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to open PhixFlow in | Insert excerpt |
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for this user. | Insert excerpt |
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to open PhixFlow in the default | Insert excerpt |
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| Show the Help Tab on Startup | The Help tab provides a link to the PhixFlow help pages and Training Courses. | Insert excerpt |
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to open the Help tab on the right of the | Insert excerpt |
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view when the user logs in. The user can: - either click X on the Help tab to close it during their session
- or untick this box via their User Details, to prevent the Help tab from being displayed.
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to prevent the Help tab being opened at login. |
| Last Activity Time | Read-only. PhixFlow displays the most recent time that the user was active in PhixFlow. |
User Groups
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The grid contains a list of user groups to which this user belongs. To add a user group to the list:
- Click
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to list all the user groups in the repository. - Drag user groups into this list. This automatically adds the user to the user group.
To remove a user from a user group, use the toolbar button
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For external users, the list of user groups shown for the user is read-only. The user groups are the PhixFlow equivalents that map to the Active Directory user groups; see Configure Active Directory Integration via LDAP for details.
Security Questions
This section is only applicable to PhixFlow version 10.0 and earlier.
This section is only available for local users. Enter 3 questions and answers. If a user needs to reset their password, PhixFlow asks one of the questions to verify the user's identity; see Changing or Resetting Your Password.
| Field | Description |
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| Question 1 | To configure security questions and answers: - Either enter the security question-answer pairs for the user
- Or leave these fields blank and ask the user to set their own via their User Details. These property fields will be automatically updated.
Answers are encrypted. They are displayed in these fields as dots. | Tip |
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You can save the user properties without specifying any of the security questions and answers. However, once you have added a question and answer for one, you must complete them all before saving the user properties. |
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| Question 2 |
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| Question 3 |
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| Last requested reset time | PhixFlow displays the date/time of the last password reset. |
If you change the account configuration so that a local user is converted to a mixed or external user, PhixFlow automatically clears the security questions and answers, as they are no longer required.
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You can save the user properties with no or incomplete security questions and answers. PhixFlow recommends that users set all three security questions and answers in the User Details window. |
Config Export Settings
This section relates to exported configurations. These are applications, packages or selected objects saved as zip files. You can move exported configurations between PhixFlow instances.
To ensure data security, PhixFlow can encrypt the files. PhixFlow saves the files in the download area for a limited time period; see Configuring the Download Area.
Use the following fields to set a default password for exported configurations.
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| Export Password Policy | By default, PhixFlow applies the Password Policy set in System Configuration → Advanced → Export Password Policy. Optionally, select a different password policy to apply different rules about the export password for this user. | Excerpt |
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Users require an Export Password Policy to be able to download exports. For external users, this is set by the External User Template when the user is created. If this is not set, the user will not have an Export Password Policy and will not be able to download exports. |
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| Set Default Export Password | For user accounts with an empty Export Password, use this tick box to distinguish between passwords set as blank, or passwords not yet set. | Insert excerpt |
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indicates you have set a password for the user, even if the password field is left empty. | Insert excerpt |
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indicates you have not set a password for the user. |
| Default Export Password | Available when Set Default Export Password is ticked. Enter a password with at least 6 characters. | Insert excerpt |
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. When the user downloads an exported configuration, the zip file is encrypted and this password is associated with it. The user can enter a different password. | Note |
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If you set a default password, you must tell the user what it is. The user must supply the same password when they import the configuration to another PhixFlow instance; see Using the Download Area. |
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