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This page is for PhixFlow administrators who want to manage user accounts.

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See Also

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You can manage user accounts 
Note

You require privileges to manage user accounts; see User Administration for the list.

The Startup User

For newly installed PhixFlow instances a special user called “Startup” with password Startup is created specifically for the creation of the first users. After setting up initial users (and of course at least one user with the “Administer Users, User Groups and Roles” privilege) the startup user must be blocked from logging in by unchecking its ‘Login Allowed’ flag on the user details form or by deleting the user from the system entirely.

Should you accidentally disable or delete all users with the ability to administer other users, please contact your PhixFlow support team.

Managing Users

When PhixFlow is first installed a user will be created that allows an administrator to login.

The recommended minimum basic install will create a new user called admin. The password will be autogenerated and written to the ../tomcat/security.log file. It is strongly recommended that this password is changed immediately after installation.

username: admin

password: see security.log


User List 

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You can view and manage user accounts:

  • either in the Full Repository →  
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  •  section
  • or in the user
list;
  • list. This list summarizes the information for all users, including the date and time of the last action performed by each user.
    To open the user list, in the repository, right-click 
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     and
select Show a detailed list
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Creating Users

You can add user accounts

  • in the repository: see Full repository → 
  • in the user list.

To add a new user account you must have the privilege Administer Users, User Groups and Roles and Create User.

Step 1  Open the User List

Open the user list by expanding the section  Insert excerpt_user_repo_user_reponopaneltrue in the repository. The
  • select 
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    .

Users are classed as local, mixed or external depending on their authentication and authorisation configuration; see User.

  • The user list groups users by these types.
  • In the repository, users are grouped by the domain from which they authenticate or local, for users whose authentication is managed by PhixFlow.
Users are classed as local, mixed or external depending on their authentication and authorisation configuration; see User.

  • You can change users from local to mixed and mixed to local by dragging the user
name
  • to a different domain in the repository. 
Detailed User List AnchordetailedUserListdetailedUserListYou can open the detailed users list by right clicking on the header  Insert excerpt_user_repo_user_reponopaneltrue in the repository and selecting  Insert excerpt_list_show_list_shownopaneltrue. This contains summary information for all users and the date and time of the last action performed by each user.

Step 2  Add a User

To add a user, in the repository right-click on

Creating Users

To add a new user account you must have the privilege Administer Users, User Groups and Roles and Create User.

Either, in the repository, right-click 

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 and click

 and select 

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add

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add

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 User; see the User page for details of the properties you can set for each user, and of how to add users to user groups.

Step 3  Associate

Associating Multiple Users to a User Group

If you are creating multiple new users who require the same user group then these users can be added in bulk to the user group

by the following method:Create

.

  1. In the repository, create each user individually. 
Open the User Group
  1. In the repository, open the user group to which you want to associate the users.
In
  1. Open the user list
, highlight
  1. . Select all the users you want to add from the user group. Use Shift+click or Ctrl+click to select multiple users.
  2. Drag the selected list into the Group Members tab of the user group.
Please note, in this method you are dragging and dropping Users onto the User Group window rather than User Groups onto the User window. The overall effect is the same in PhixFlow, this method is just described as it may be easier when creating a large number of users all associated to the same User GroupPhixFlow opens

Adding users to the user group properties tab has the same effect as adding user groups to the user properties.

For more information on who can add or remove user group access to a user, see the User Group page Access Permission section.

Deleting Users

User accounts are referenced in several places within PhixFlow. For example a user may be the recipient of emails sent by file exporters or task plans. If a user account is deleted, all references to that user will be removed. Log messages and audit trails will still maintain a record of the actions performed by a deleted user.

To delete a single user from the repository:

  1. In the repository, expand the 
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     section.
  2. Right-click a user account.
  3. Select 
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    .

To delete multiple users from the user list:

  • In the repository, right-click Users.
  • Select Show a Detailed List
    1. Open the user list.
    Tick
    1. Select all the user accounts you want to delete.
    Click 
    1. At the top of the list, click 
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    remove
    1. delete
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     press the red cross  on the top of the list. A warning will appear advising
    1. .

    PhixFlow warns you that you are about to delete

    the user:Press “Cancel”

    one or more users.

    • Click Cancel to quit without deleting the
    UserPress “Permanently Delete”
    • selected users.
    • Click 
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      to remove the
    UserNote: Please contact your PhixFlow support group if you accidentally delete a user.
    • selected users.
    Tip

    If you accidentally delete a user, please contact support@phixflow.com.

    Deleted User List

    Deleted users do not appear in the repository or on the user list. You can see a list of all the deleted users. Right-click 

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     and select Show deleted users.

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    See Also

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