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This page is for PhixFlow administrators who want to manage user accounts. Insert excerpt _admin_user_topic _admin_user_topic nopanel true
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You require privileges to manage user accounts; see User Administration for the list. |
The Startup User
When PhixFlow is first installed a user will be created that allows an administrator to login.
The user details will depend on which version of PhixFlow you have installed:| title | Version 11 Onwards |
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The recommended minimum basic install will create a new user called admin. The password will be autogenerated and written to the ../tomcat/security.log file. It is strongly recommended that this password is changed immediately after installation.
username: admin
password: see security.log
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When PhixFlow is first installed, it has a special user account to enable login. This account has:
- name:
Startup - password:
Startup
Use the startup user to log into your new installation and to add some user accounts. At least one account must have Administer Users, User Groups and Roles privilege. Check that your new user accounts work.
When you have accounts with appropriate privileges, you can disable the the startup user:
- In the repository, open the startup user.
- Untick Login Allowed.
Alternatives:
- Delete the startup user; see Deleting Users, below.
- Disable the startup user's encoder; see the Removing Old Encoders section of Understanding Password Encryption.
User List
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You can view and manage user accounts:
- either in the Full Repository →
sectionInsert excerpt _user_repo _user_repo nopanel true - or in the user list. This list summarizes the information for all users, including the date and time of the last action performed by each user.
To open the user list, in the repository, right-click
and selectInsert excerpt _user_repo _user_repo nopanel true
.Insert excerpt _detailed_list _detailed_list nopanel true
Users are classed as local, mixed or external depending on their authentication and authorisation configuration; see User.
- The user list groups users by these types.
- In the repository, users are grouped by the domain from which they authenticate or local, for users whose authentication is managed by PhixFlow.
You can change users from local to mixed and mixed to local by dragging the user to a different domain in the repository.
Creating Users
To add a new user account you must have the privilege Administer Users, User Groups and Roles and Create User.
Either, in the repository, right-click
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Associating Multiple Users to a User Group
If you are creating multiple new users who require the same user group then these users can be added in bulk to the user group.
- In the repository, create each user individually.
- In the repository, open the user group to which you want to associate the users.
- Open the user list. Select all the users you want to add from the user group. Use Shift+click or Ctrl+click to select multiple users.
- Drag the selected list into the Group Members tab of the user group.
Adding users to the user group properties tab has the same effect as adding user groups to the user properties.
For more information on who can add or remove user group access to a user, see the User Group page Access Permission section.
Deleting Users
User accounts are referenced in several places within PhixFlow. For example a user may be the recipient of emails sent by file exporters or task plans. If a user account is deleted, all references to that user will be removed. Log messages and audit trails will still maintain a record of the actions performed by a deleted user.
To delete a single user from the repository:
- In the repository, expand the
section.Insert excerpt _user_repo _user_repo nopanel true - Right-click a user account.
- Select
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To delete multiple users from the user list:
- Open the user list. Select all the user accounts you want to delete.
- At the top of the list, click
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PhixFlow warns you that you are about to delete one or more users.
- Click Cancel to quit without deleting the selected users.
- Click
to remove the selected users.Insert excerpt _delete _delete nopanel true
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If you accidentally delete a user, please contact support@phixflow.com. |
Deleted User List
Deleted users do not appear in the repository or on the user list. You can see a list of all the deleted users. Right-click
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See Also
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