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The Startup User
For newly installed PhixFlow instances a special user called “Startup” with password Startup is created specifically for the creation of the first users. After setting up initial users (and of course at least one user with the “Administer Users, User Groups and Roles” privilege) the startup user must be blocked from logging in by unchecking its ‘Login Allowed’ flag on the user details form or by deleting the user from the system entirely.
Should you accidentally disable or delete all users with the ability to administer other users, please contact your PhixFlow support team.
Creating Users
Users are added through the “User list” which shows all users configured in PhixFlow. To add a new user please carry out the following (note that you must have the privilege “Administer Users, User Groups and Roles”):
Open the User List
Open the user list expanding the section
- Users in the repository browser.
You can open the detailed users list by right clicking on the header - Users in the repository browser and selecting 
Show a detailed list. This contains summary information for all users and the date and time of the last action performed by each user.
Add a User
To add a user: right click on the header - Users in the repository browser and press 
Add User. See the page User for details of the settings This page is for PhixFlow administrators who want to manage user accounts.
Overview
Insert excerpt _admin_user_topic _admin_user_topic nopanel true
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You require privileges to manage user accounts; see User Administration for the list. |
The Startup User
When PhixFlow is first installed a user will be created that allows an administrator to login.
The recommended minimum basic install will create a new user called admin. The password will be autogenerated and written to the ../tomcat/security.log file. It is strongly recommended that this password is changed immediately after installation.
username: admin
password: see security.log
User List
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You can view and manage user accounts:
- either in the Full Repository →
sectionInsert excerpt _user_repo _user_repo nopanel true - or in the user list. This list summarizes the information for all users, including the date and time of the last action performed by each user.
To open the user list, in the repository, right-click
and selectInsert excerpt _user_repo _user_repo nopanel true
.Insert excerpt _detailed_list _detailed_list nopanel true
Users are classed as local, mixed or external depending on their authentication and authorisation configuration; see User.
- The user list groups users by these types.
- In the repository, users are grouped by the domain from which they authenticate or local, for users whose authentication is managed by PhixFlow.
You can change users from local to mixed and mixed to local by dragging the user to a different domain in the repository.
Creating Users
To add a new user account you must have the privilege Administer Users, User Groups and Roles and Create User.
Either, in the repository, right-click
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Associating Multiple Users to a User Group
If you are creating multiple new users who require the same
user group then these
users can be added in bulk to the
user group.
- In the repository, create each user individually
- .
- In the repository, open the user group to which you want to associate the users.
- Open the user list. Select all the users you
- want to add from the
- user group. Use Shift+click or Ctrl+click to select multiple users.
- Drag the selected list into the Group Members tab of the
- user group.
Adding users to the user group properties tab has the same effect as adding user groups to the user properties.
For more information on who can add or remove user group access to a
user, see
the User Group page Access Permission section.
Deleting Users
User accounts are referenced in several places within PhixFlow
. For example a user may be the recipient of emails sent by file exporters or task plans. If a user account is deleted, all references to that user will be removed.
Log messages and audit trails will still maintain a record of the actions performed by a deleted user.
To delete a single user
from the repository:
- In the repository, expand the
section.Insert excerpt _user_repo _user_repo nopanel true - Right-click a user account.
- Select
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To delete multiple users from the user list:
- Open the user list. Select all the user accounts you want to delete.
- At the top of the list, click
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PhixFlow warns you that you are about to delete
one or more users.
- Click Cancel to quit without deleting the
- selected users.
- Click
to remove theInsert excerpt _delete _delete nopanel true
- selected users.
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If you accidentally delete a user, please contact support@phixflow.com. |
Deleted User List
Deleted users do not appear in the repository or on the user list. You can see a list of all the deleted users. Right-click
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See Also
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