Use the startup user to log into your new installation and to add some user accounts. At least one account must have Administer Users, User Groups and Roles privilege. Check that your new user accounts work.

When you have accounts with appropriate privileges, you can disable the the startup user:

• In the repository, open the startup user.
• Untick Login Allowed. 

Alternatives:

• Delete the startup user; see Deleting Users, below.
• Disable the startup user's encoder; see the Removing Old Encoders section of Understanding Password Encryption.

User Lists 

You can view and manage user accounts:

• either in the Full Repository →   Users section
• or in the user list. This list summarizes the information for all users, including the date and time of the last action performed by each user.
  To open the user list, in the repository, right-click  Users and select  Show detailed list.

Users are classed as local, mixed or external depending on their authentication and authorisation configuration; see User.

• The user list groups users by these types.
• In the repository, users are grouped by the domain from which they authenticate or local, for users whose authentication is managed by PhixFlow.
  You can change users from local to mixed and mixed to local by dragging the user to a different domain in the repository. 

Creating Users

To add a new user account you must have the privilege Administer Users, User Groups and Roles and Create User.

Either, in the repository, right-click  Users and select  Add User; see the User page for details of the properties you can set for each user, and of how to add users to user groups.

Associating Multiple Users to a User Group

If you are creating multiple new users who require the same user group then these users can be added in bulk to the user group.

1. In the repository, create each user individually. 
2. In the repository, open the user group to which you want to associate the users.
3. Open the user list. Select all the users you want to add from the user group. Use Shift+click or Ctrl+click to select multiple users.
4. Drag the selected list into the Group Members tab of the user group.

Adding users to the user group properties tab has the same effect as adding user groups to the user properties.

For more information on who can add or remove user group access to a user, see the User Group page Access Permission section.

Deleting Users

User accounts are referenced in several places within PhixFlow. For example a user may be the recipient of emails sent by file exporters or task plans. If a user account is deleted, all references to that user will be removed. Log messages and audit trails will still maintain a record of the actions performed by a deleted user.

To delete a single user from the repository:

1. In the repository, expand the  Users section.
2. Right-click a user account.
3. Select  Permanently Delete.

To delete multiple users from the user list:

1. Open the user list. Select all the user accounts you want to delete.
2. At the top of the list, click  Permanently Delete.

PhixFlow warns you that you are about to delete one or more users.

• Click Cancel to quit without deleting the selected users.
• Click  Permanently Delete to remove the selected users.

Importing Users to Another Instance

In 8.3.1 and Earlier Versions

PhixFlow exports/imports references between user groups and users. When you import to another instance:

• existing local and mixed users have their user groups, roles and privileges overwritten
• any new local or mixed uses that are created with the same user groups, and therefore roles and privilages, as the source instance.

In 8.3.2 and Later Versions

PhixFlow treats user roles and privileges as instance-specific. For this reason, exports from a PhixFlow instance do not include the references between user groups and users. When you import to another instance:

• existing local and mixed users retain their user groups, roles and privileges unchanged
• any new local or mixed uses that are added do not have user groups, roles or privileges set by the import process. You will need to set appropriate user groups, and therefore roles and privilages.