The “Startup” User

For newly installed PhixFlow instances a special user called “Startup” with password “Startup” is created specifically for the creation of the first users. After setting up initial users (and of course at least one user with the “Administer Users, User Groups and Roles” privilege) the ‘Startup’ user must be blocked from logging in by unchecking its ‘Login Allowed’ flag on the user details form or by deleting the user from the system entirely.

Should you accidentally disable or delete all users with the ability to administer other users, please contact your PhixFlow support team.

Create User

Users are added through the “User list” which shows all users configured in PhixFlow. To add a new user please carry out the following (note that you must have the privilege “Administer Users, User Groups and Roles”):

Open the User List

Open the user list expanding the section - Users in the repository browser.

Detailed User List

You can open the detailed users list by right clicking on the header  - Users in the repository browser and selecting Show a detailed list. This contains summary information for all users and the date and time of the last action performed by each user.

Add a User

To add a user: right click on the header  - Users in the repository browser and press Add User. See the page User for details of the settings for each user, and of how to add users to user groups.

Associate Multiple Users to a User Group

If you are creating multiple new users who require the same User Group then these Users can be added in bulk to the User Group by the following method:

• Create each user individually
• Open the User Group you wish to associate all the users to
• Highlight all the users you wish to add from the User list (hold down the Control key and select them all) then drag and drop into the Group Members tab of the User Group.

Please note, in this method you are dragging and dropping Users onto the User Group window rather than User Groups onto the User window. The overall effect is the same in PhixFlow, this method is just described as it may be easier when creating a large number of users all associated to the same User Group.

Delete Users

Note that Users are referenced in several places within PhixFlow e.g. they may be the recipient of emails sent by file exporters or task plans. If a user is deleted, all references to that user will be removed. Note however that log messages and audit trails will still maintain a record of the actions performed by a deleted user.

To delete a user open the User list by clicking on the Users button  on the left hand side of the main PhixFlow menu. Select one or more users and press the red cross  on the top of the list. A warning will appear advising you that you are about to delete the user:

• Press “Cancel” to quit without deleting the User
• Press “Permanently Delete” to remove the User

Note: Please contact your PhixFlow support group if you accidentally delete a user